[middleton]10.12.09 Finance Committee Agenda.doc

David Shaw dshaw@town.middleton.wi.us
Wed, 8 Dec 2010 10:01:40 -0600 

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TOWN OF MIDDLETON


Finance Committee Meeting=20


December 9, 2010


=20

Notice Is Hereby Given that the Town of Middleton Finance Committee,
County of Dane, will conduct a meeting for the transaction of business
as is by law required or permitted at such meeting as follows:

=20

LOCATION:        Town Hall, 7555 W. Old Sauk Road, Verona, WI  53593


DATE:                  Thursday December 9, 2010


TIME:                   11:30 A.M.=20

=20

1.             Proof of Posting and Notice.

2.             Approval of the minutes of the meeting of October 25,
2010.

3.             Review of approved 2011 budget.

4.             Investment of Town Assets.

5.             Update on proceeds from Pope Farm property.

6.             Policy for Board Review.

Issues from Audit.

Concentration of Credit.

Limits on Borrowing as a Percentage of Equalized Value.

Limits on types of Investments - Derivatives / Swaps.

Guarantees of Investments.

Retaining CPA Firm.

Use of Audited Financial Statements.

GASB 34.

Annual presentation of Audit Report to Board.

Finance Committee to meet with Auditor regarding Audit Report.

Inclusion of Management Discussion and Analysis in Audit Report.

Purchase Limits and Guidelines.

7.             Finance Committee Duties and Responsibilities

8.             Set Date and Time for next meeting.

9.             Adjourn.

=20

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Dated:  December 8, 2010

=20


David Shaw, Clerk-Treasurer


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<body lang=3DEN-US>

<div class=3DSection1>

<h1><b><font size=3D4 face=3DArial><span =
style=3D'font-size:14.0pt;font-family:Arial'>TOWN
OF MIDDLETON<o:p></o:p></span></font></b></h1>

<h1><b><font size=3D4 face=3DArial><span =
style=3D'font-size:14.0pt;font-family:Arial'>Finance
Committee Meeting <o:p></o:p></span></font></b></h1>

<h1><b><font size=3D4 face=3DArial><span =
style=3D'font-size:14.0pt;font-family:Arial'>December
9, 2010<o:p></o:p></span></font></b></h1>

<p class=3DMsoNormal><b><font size=3D3 face=3DArial><span =
style=3D'font-size:12.0pt;
font-family:Arial;font-weight:bold'><o:p>&nbsp;</o:p></span></font></b></=
p>

<p class=3DMsoNormal><b><font size=3D2 face=3DArial><span =
style=3D'font-size:10.5pt;
font-family:Arial;font-variant:small-caps;font-weight:bold'>Notice Is =
Hereby
Given </span></font></b><b><font size=3D2 face=3DArial><span =
style=3D'font-size:10.5pt;
font-family:Arial;font-weight:bold'>that the Town of Middleton Finance
Committee, County of Dane, will conduct a meeting for the transaction of
business as is by law required or permitted at such meeting as =
follows:<o:p></o:p></span></font></b></p>

<p class=3DMsoNormal><b><font size=3D3 face=3DArial><span =
style=3D'font-size:12.0pt;
font-family:Arial;font-weight:bold'><o:p>&nbsp;</o:p></span></font></b></=
p>

<p class=3DMsoBodyTextIndent><b><font size=3D3 face=3DArial><span =
style=3D'font-size:
12.0pt;font-family:Arial'>LOCATION:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&n=
bsp; Town Hall, 7555 W. Old Sauk Road,
Verona, WI&nbsp; 53593<o:p></o:p></span></font></b></p>

<h6><b><font size=3D3 face=3DArial><span =
style=3D'font-size:12.0pt'>DATE:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp=
;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Thursday
December 9, 2010<o:p></o:p></span></font></b></h6>

<p class=3DMsoNormal =
style=3D'margin-left:1.25in;text-indent:-1.25in'><b><font
size=3D3 face=3DArial><span =
style=3D'font-size:12.0pt;font-family:Arial;font-weight:
bold'>TIME:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&n=
bsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 11:30 A.M. =
<o:p></o:p></span></font></b></p>

<p class=3DMsoNormal =
style=3D'mso-margin-top-alt:0in;margin-right:0in;margin-bottom:
3.0pt;margin-left:1.25in;text-indent:-1.25in'><b><font size=3D2 =
face=3DArial><span
style=3D'font-size:10.0pt;font-family:Arial;font-weight:bold'><o:p>&nbsp;=
</o:p></span></font></b></p>

<p class=3DMsoNormal =
style=3D'mso-margin-top-alt:0in;margin-right:0in;margin-bottom:
6.0pt;margin-left:.4in;text-indent:-.4in;line-height:12.0pt;mso-list:l3 =
level1 lfo10'><![if !supportLists]><b><font
size=3D2 color=3Dblack face=3DArial><span =
style=3D'font-size:11.0pt;font-family:Arial;
color:black;font-weight:bold'><span style=3D'mso-list:Ignore'>1.<font =
size=3D1
face=3D"Times New Roman"><span style=3D'font:7.0pt "Times New =
Roman"'>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp=
;&nbsp;
</span></font></span></span></font></b><![endif]><b><font size=3D2 =
color=3Dblack
face=3DArial><span =
style=3D'font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>Proof of Posting and =
Notice.<o:p></o:p></span></font></b></p>

<p class=3DMsoNormal =
style=3D'mso-margin-top-alt:0in;margin-right:0in;margin-bottom:
6.0pt;margin-left:.4in;text-indent:-.4in;line-height:12.0pt;mso-list:l3 =
level1 lfo10'><![if !supportLists]><b><font
size=3D2 face=3DArial><span =
style=3D'font-size:11.0pt;font-family:Arial;font-weight:
bold'><span style=3D'mso-list:Ignore'>2.<font size=3D1 face=3D"Times New =
Roman"><span
style=3D'font:7.0pt "Times New =
Roman"'>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp=
;&nbsp;
</span></font></span></span></font></b><![endif]><b><font size=3D2 =
color=3Dblack
face=3DArial><span =
style=3D'font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>Approval of the minutes of the meeting of October 25, =
2010.</span></font></b><b><font
size=3D2 face=3DArial><span =
style=3D'font-size:10.0pt;font-family:Arial;font-weight:
bold'><o:p></o:p></span></font></b></p>

<p class=3DMsoNormal =
style=3D'mso-margin-top-alt:0in;margin-right:0in;margin-bottom:
6.0pt;margin-left:.4in;text-indent:-.4in;mso-list:l3 level1 lfo10'><![if =
!supportLists]><b><font
size=3D2 face=3DArial><span =
style=3D'font-size:11.0pt;font-family:Arial;font-weight:
bold'><span style=3D'mso-list:Ignore'>3.<font size=3D1 face=3D"Times New =
Roman"><span
style=3D'font:7.0pt "Times New =
Roman"'>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp=
;&nbsp;
</span></font></span></span></font></b><![endif]><b><font size=3D2 =
face=3DArial><span
style=3D'font-size:10.0pt;font-family:Arial;font-weight:bold'>Review of =
approved 2011
budget.<o:p></o:p></span></font></b></p>

<p class=3DMsoNormal =
style=3D'mso-margin-top-alt:0in;margin-right:0in;margin-bottom:
6.0pt;margin-left:.4in;text-indent:-.4in;line-height:12.0pt;mso-list:l3 =
level1 lfo10'><![if !supportLists]><b><font
size=3D2 face=3DArial><span =
style=3D'font-size:11.0pt;font-family:Arial;font-weight:
bold'><span style=3D'mso-list:Ignore'>4.<font size=3D1 face=3D"Times New =
Roman"><span
style=3D'font:7.0pt "Times New =
Roman"'>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp=
;&nbsp;
</span></font></span></span></font></b><![endif]><b><font size=3D2 =
face=3DArial><span
style=3D'font-size:10.0pt;font-family:Arial;font-weight:bold'>Investment =
of Town
Assets.<o:p></o:p></span></font></b></p>

<p class=3DMsoNormal =
style=3D'mso-margin-top-alt:0in;margin-right:0in;margin-bottom:
6.0pt;margin-left:.4in;text-indent:-.4in;line-height:12.0pt;mso-list:l3 =
level1 lfo10'><![if !supportLists]><b><font
size=3D2 face=3DArial><span =
style=3D'font-size:11.0pt;font-family:Arial;font-weight:
bold'><span style=3D'mso-list:Ignore'>5.<font size=3D1 face=3D"Times New =
Roman"><span
style=3D'font:7.0pt "Times New =
Roman"'>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp=
;&nbsp;
</span></font></span></span></font></b><![endif]><b><font size=3D2 =
face=3DArial><span
style=3D'font-size:10.0pt;font-family:Arial;font-weight:bold'>Update on =
proceeds
from Pope Farm property.<o:p></o:p></span></font></b></p>

<p class=3DMsoNormal =
style=3D'mso-margin-top-alt:0in;margin-right:0in;margin-bottom:
6.0pt;margin-left:.4in;text-indent:-.4in;line-height:12.0pt;mso-list:l3 =
level1 lfo10'><![if !supportLists]><b><font
size=3D2 color=3Dblack face=3DArial><span =
style=3D'font-size:11.0pt;font-family:Arial;
color:black;font-weight:bold'><span style=3D'mso-list:Ignore'>6.<font =
size=3D1
face=3D"Times New Roman"><span style=3D'font:7.0pt "Times New =
Roman"'>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp=
;&nbsp;
</span></font></span></span></font></b><![endif]><b><font size=3D2 =
color=3Dblack
face=3DArial><span =
style=3D'font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>Policy for Board =
Review.<o:p></o:p></span></font></b></p>

<p class=3DMsoNormal =
style=3D'mso-margin-top-alt:0in;margin-right:0in;margin-bottom:
6.0pt;margin-left:.5in;line-height:12.0pt'><b><font size=3D2 =
color=3Dblack
face=3DArial><span =
style=3D'font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>Issues from Audit.<o:p></o:p></span></font></b></p>

<p class=3DMsoNormal =
style=3D'mso-margin-top-alt:0in;margin-right:0in;margin-bottom:
6.0pt;margin-left:.5in;line-height:12.0pt'><b><font size=3D2 =
color=3Dblack
face=3DArial><span =
style=3D'font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>Concentration of =
Credit.<o:p></o:p></span></font></b></p>

<p class=3DMsoNormal =
style=3D'mso-margin-top-alt:0in;margin-right:0in;margin-bottom:
6.0pt;margin-left:.5in;line-height:12.0pt'><b><font size=3D2 =
color=3Dblack
face=3DArial><span =
style=3D'font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>Limits on Borrowing as a Percentage of Equalized =
Value.<o:p></o:p></span></font></b></p>

<p class=3DMsoNormal =
style=3D'mso-margin-top-alt:0in;margin-right:0in;margin-bottom:
6.0pt;margin-left:.5in;line-height:12.0pt'><b><font size=3D2 =
color=3Dblack
face=3DArial><span =
style=3D'font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>Limits on types of Investments &#8211; Derivatives / =
Swaps.<o:p></o:p></span></font></b></p>

<p class=3DMsoNormal =
style=3D'mso-margin-top-alt:0in;margin-right:0in;margin-bottom:
6.0pt;margin-left:.5in;line-height:12.0pt'><b><font size=3D2 =
color=3Dblack
face=3DArial><span =
style=3D'font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>Guarantees of =
Investments.<o:p></o:p></span></font></b></p>

<p class=3DMsoNormal =
style=3D'mso-margin-top-alt:0in;margin-right:0in;margin-bottom:
6.0pt;margin-left:.5in;line-height:12.0pt'><b><font size=3D2 =
color=3Dblack
face=3DArial><span =
style=3D'font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>Retaining CPA Firm.<o:p></o:p></span></font></b></p>

<p class=3DMsoNormal =
style=3D'mso-margin-top-alt:0in;margin-right:0in;margin-bottom:
6.0pt;margin-left:.5in;line-height:12.0pt'><b><font size=3D2 =
color=3Dblack
face=3DArial><span =
style=3D'font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>Use of Audited Financial =
Statements.<o:p></o:p></span></font></b></p>

<p class=3DMsoNormal =
style=3D'mso-margin-top-alt:0in;margin-right:0in;margin-bottom:
6.0pt;margin-left:.5in;line-height:12.0pt'><b><font size=3D2 =
color=3Dblack
face=3DArial><span =
style=3D'font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>GASB 34.<o:p></o:p></span></font></b></p>

<p class=3DMsoNormal =
style=3D'mso-margin-top-alt:0in;margin-right:0in;margin-bottom:
6.0pt;margin-left:.5in;line-height:12.0pt'><b><font size=3D2 =
color=3Dblack
face=3DArial><span =
style=3D'font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>Annual presentation of Audit Report to =
Board.<o:p></o:p></span></font></b></p>

<p class=3DMsoNormal =
style=3D'mso-margin-top-alt:0in;margin-right:0in;margin-bottom:
6.0pt;margin-left:.5in;line-height:12.0pt'><b><font size=3D2 =
color=3Dblack
face=3DArial><span =
style=3D'font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>Finance Committee to meet with Auditor regarding Audit
Report.<o:p></o:p></span></font></b></p>

<p class=3DMsoNormal =
style=3D'mso-margin-top-alt:0in;margin-right:0in;margin-bottom:
6.0pt;margin-left:.5in;line-height:12.0pt'><b><font size=3D2 =
color=3Dblack
face=3DArial><span =
style=3D'font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>Inclusion of Management Discussion and Analysis in =
Audit
Report.<o:p></o:p></span></font></b></p>

<p class=3DMsoNormal =
style=3D'mso-margin-top-alt:0in;margin-right:0in;margin-bottom:
6.0pt;margin-left:.5in;line-height:12.0pt'><b><font size=3D2 =
color=3Dblack
face=3DArial><span =
style=3D'font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>Purchase Limits and =
Guidelines.<o:p></o:p></span></font></b></p>

<p class=3DMsoNormal =
style=3D'mso-margin-top-alt:0in;margin-right:0in;margin-bottom:
6.0pt;margin-left:.4in;text-indent:-.4in;line-height:12.0pt;mso-list:l3 =
level1 lfo10'><![if !supportLists]><b><font
size=3D2 color=3Dblack face=3DArial><span =
style=3D'font-size:11.0pt;font-family:Arial;
color:black;font-weight:bold'><span style=3D'mso-list:Ignore'>7.<font =
size=3D1
face=3D"Times New Roman"><span style=3D'font:7.0pt "Times New =
Roman"'>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp=
;&nbsp;
</span></font></span></span></font></b><![endif]><b><font size=3D2 =
color=3Dblack
face=3DArial><span =
style=3D'font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>Finance Committee Duties and =
Responsibilities<o:p></o:p></span></font></b></p>

<p class=3DMsoNormal =
style=3D'mso-margin-top-alt:0in;margin-right:0in;margin-bottom:
6.0pt;margin-left:.4in;text-indent:-.4in;line-height:12.0pt;mso-list:l3 =
level1 lfo10'><![if !supportLists]><b><font
size=3D2 color=3Dblack face=3DArial><span =
style=3D'font-size:11.0pt;font-family:Arial;
color:black;font-weight:bold'><span style=3D'mso-list:Ignore'>8.<font =
size=3D1
face=3D"Times New Roman"><span style=3D'font:7.0pt "Times New =
Roman"'>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp=
;&nbsp;
</span></font></span></span></font></b><![endif]><b><font size=3D2 =
color=3Dblack
face=3DArial><span =
style=3D'font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>Set Date and Time for next =
meeting.<o:p></o:p></span></font></b></p>

<p class=3DMsoNormal =
style=3D'mso-margin-top-alt:0in;margin-right:0in;margin-bottom:
6.0pt;margin-left:.4in;text-indent:-.4in;line-height:12.0pt;mso-list:l3 =
level1 lfo10'><![if !supportLists]><b><font
size=3D2 color=3Dblack face=3DArial><span =
style=3D'font-size:11.0pt;font-family:Arial;
color:black;font-weight:bold'><span style=3D'mso-list:Ignore'>9.<font =
size=3D1
face=3D"Times New Roman"><span style=3D'font:7.0pt "Times New =
Roman"'>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp=
;&nbsp;
</span></font></span></span></font></b><![endif]><b><font size=3D2 =
color=3Dblack
face=3DArial><span =
style=3D'font-size:10.0pt;font-family:Arial;color:black;
font-weight:bold'>Adjourn.<o:p></o:p></span></font></b></p>

<p class=3DMsoNormal><b><font size=3D2 color=3Dblack face=3DArial><span
style=3D'font-size:10.0pt;font-family:Arial;color:black;font-weight:bold'=
><o:p>&nbsp;</o:p></span></font></b></p>

<p class=3DMsoNormal style=3D'margin-left:9.0pt'><b><font size=3D2 =
face=3DArial><span
style=3D'font-size:10.0pt;font-family:Arial;font-weight:bold'>&nbsp;&nbsp=
;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;=
&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&=
nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&n=
bsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nb=
sp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbs=
p;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp=
;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;=
&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Dated:&nbsp;
December 8, 2010<o:p></o:p></span></font></b></p>

<p class=3DMsoNormal style=3D'margin-left:9.35pt'><u><font size=3D2 =
face=3DArial><span
style=3D'font-size:10.0pt;font-family:Arial'>&nbsp;&nbsp;&nbsp;&nbsp;&nbs=
p;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp=
;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;=
&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&=
nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&n=
bsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nb=
sp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbs=
p;&nbsp;&nbsp; </span></font></u><font
size=3D2 face=3DArial><span =
style=3D'font-size:10.0pt;font-family:Arial'><o:p></o:p></span></font></p=
>

<p class=3DMsoNormal style=3D'margin-left:9.35pt'><b><font size=3D2 =
face=3DArial><span
style=3D'font-size:10.0pt;font-family:Arial;font-weight:bold'>David =
Shaw,
Clerk-Treasurer</span></font></b><font size=3D2 face=3DArial><span
style=3D'font-size:10.0pt;font-family:Arial'><o:p></o:p></span></font></p=
>

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